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Private AI that finds things in your company files.
Ask in plain words and get the right document back, or an answer taken from your own papers. It runs on hardware reserved for you and only shows each person what they are already allowed to open.
- Reserved for your company, not shared with other customers
- Reaches your offices over a private encrypted link
- Respects the permissions you already have
Ask your documents, in your own words.
Contracts, quotes, delivery notes, safety papers: stop remembering which folder, which office, which file name.
Example
You
QuestionWhat payment terms did we agree with Rossi Metalli?
AI
AnswerPayment is due 60 days from invoice, with a penalty if delivery is late.
Supplier contract Rossi Metalli.docx
Supplier contract Rossi Metalli.docx
How it works.
You keep your files where they are. We connect the AI to them and build a private index it can search.
1
Connect your files
Shared folders, Nextcloud or cloud storage, reached over a private link.
2
We build the index
The AI reads your documents once and learns where things are, without copying them elsewhere.
3
You ask, it answers
Type a question or a few words. You get the documents, and answers with their source.
4
Access follows your rules
Each person sees results only from files they could already open.
Try a search yourself.
This demo uses sample documents from an imaginary company with three offices. Watch the links light up as each office is searched.
Try:
| File | Folder | Office | Words found |
|---|
Demo with sample documents. Results only include files the person is allowed to open.
What makes it private.
Public AI tools are useful, but they work differently. Here is the comparison that matters for company documents.
A public AI toolSoftbee private AI
Where it runs
On shared servers run by the provider
On dedicated hardware reserved for you
Who else uses it
Many customers at once
Only your company
Training on your files
Depends on the plan and settings
Never
Which files it can see
Whatever you paste or upload
Your folders, following your permissions
How it connects
Over the public internet
Over a private encrypted link
Not sure which one you need? Read our plain-language guide, or see the systems behind it.
How we start.
We begin small, with one team and one set of folders, so you see real results before deciding anything bigger.
A short call
We learn where your documents live and what people struggle to find.
A small pilot
We connect one set of folders and let a few colleagues try it for a few weeks.
Roll out to more offices
If it helps, we add more folders and offices. Pricing depends on how many, and we agree it with you up front.
Common questions
Is it available now?
We are running pilots with a small number of businesses. If you would like to be one of them, get in touch and we will tell you honestly what is ready and what is still being built.
Do you copy my files?
Your files stay where they are. The AI builds an index so it can find things quickly, and answers using the original documents.
Which kinds of files does it read?
Common office documents such as PDF, Word and Excel files. We will tell you in advance if any of your formats need extra work.
Can different people see different results?
Yes. Results follow the permissions you already use, so people only get answers from files they could open themselves.
What about data protection rules?
Your documents are not used to train anything and are not shared with other customers. We are happy to walk through the details with whoever looks after data protection in your company.
Want to see it on your own files?
Tell us a little about your documents. We reply within one working day.